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Administrative Manager

Status: Open
Department: Administration
Duty station: Bishkek, Kyrgyzstan
Closing Date: 12/07/2021

The Administrative Manager will manage and coordinate day to day administrative and logistical activities of UCA Central Administration Office in an effective way as to allow efficient and smooth implementation of operations.

Main Duties and Responsibilities

  • Coordinate and ensure various administrative and other logistical related arrangements for UCA staff, guests, between programmes and with other agencies for travel within region, for any international traveling needs in an effective way on regular basis;
  • Manage administrative functions according to the approved systems/procedures and where necessary make suggestions for improvement of the system/work out appropriate procedure for effective and smooth operation of functions;
  • Be responsible for the whole vehicle and generator operation according to approved procedures. Prepare fuel usage reports in collaboration with Finance;
  • Co-ordinate and follow up with the procedure in arranging visas, obtaining international passports, permission for staff travel, issues with local authority, etc;
  • Establish financial requirements or projections as and when requested for Administrative and Logistical part of the UCA programmes;
  • Prepare administrative service contracts, act/deed of completed service;
  • Deal with government agencies on UCA issues related to celebration of national holidays and state initiative of territories improvement, exhibitions and fairs, etc;
  • Identify and rationalize career and training opportunities/needs for subordinate staff;
  • Oversee inventory management of the equipment and goods. Compose deeds and manage writing off failed equipment and broken furniture, sell long lying items in the stock; and
  • Handle the matters of general office administration and staff matters including participation in staff recruitment and selection of staff;
  • Other tasks related to the core responsibilities and duties of this position, as assigned by the supervisor

Required Qualifications and Experience

  • University Degree in a relevant field;
  • A minimum of 5 years of successful track record in a similar role;
  • Excellent verbal and written communication skills in English, Russian and Kyrgyz languages;
  • Highly motivated with strong organizational skills;
  • Strong communication and leadership skills;
  • Computer literacy: MS Word, MS Access, MS Excel, Internet and email.

Candidates from Tajikistan, Kyrgyzstan, and Kazakhstan are encouraged to apply.

How to Apply

Please send a cover letter, CV and contact information for three references to by 7 December 2021. Applications will be reviewed when received. Early applications are strongly encouraged. In your application e-mail subject, please write: “Administrative Manager”.

Only shortlisted candidates will be contacted.

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