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Assistant Manager Finance

Status: Open until filled
Department: Financial Controller
Duty station: Bishkek, Kyrgyzstan

Assistant Manager Finance is responsible to the area of Treasury and Staff Advances; Naryn Operations; Student Finance and Scholarships of the University.

Main Duties and Responsibilities

Treasury:

  • Oversight of Cash for all UCA Locations (month closure process);
  • Oversight of Banks for all UCA locations (month closure process);
  • Revaluation for bank and cash GLs in University ERP (month closure process, quarterly);
  • Change signatory card for CAO Bank (on need base);
  • Managing contracts with Banks (Deposits, changing card, elsom, internet acquiring…) on need base;
  • Entering HH Fund request customer invoices (operational);
  • Maintain, update, and check the history of currency conversion rates for the relevant currencies on a daily basis (every morning);
  • Streamline the record keeping for the transactions made through the Central Administration office (CAO) and Campuses and preparing accurate and timely financial report on a monthly basis.
  • Assist in checking and verifying all payments and make final recommendation for the payment processing while ensuring compliance with the UCA financial policies and procedures and authority matrix.
  • Perform and assist as needed with daily accounting operations, including cash receipts, disbursements and accruals, fixed asset purchases, operating within University’s ERP.
  • Assist in compilation of UCA financial reports on periodic basis and in preparing monthly and periodic budget variance reports and other financial reports including travel, sectional report, advances and payables, etc.
  • Coordinate with the external and other relevant auditors for various audit assignments for the relevant functions.
  • Undertake any other assignment given by the supervisor. 

Staff Receivables and Payables:

  • Oversight for staff advances, staff receivables, staff payables for all UCA locations;
  • Preparing list of deductions from salary and payable medical reimbursements for HR for Bishkek;
  • Clearing for GLs processed through payroll (monthly);
  • Preparing and sending invoice to third parties (need base);
  • Signing employee clearance forms for Bishkek staff;

Naryn Campus Operations:

  • Effectively check, verify and ensure compliance with the financial policies and procedures for all payments and make final recommendations for payment processing while ensuring adherence to the UCA authority matrix;
  • Control of accounting systems;
  • Organization of financial document flow;
  • Verification of all cash substantiating vouchers of UCA;
  • Tracking and reconciliation of the advance payments issues to workers;
  • Ensure effective and accurate maintenance of fixed assets registry and coordinate periodic physical verification in accordance with the policy;
  • Reflection in the financial accounting of economic transactions and creation of the corresponding financial reporting;
  • Work with suppliers and contractors;
  • Liaise with UCA Central Finance Office for other tasks;

Occasional Significant Duties

Students’ Finance and Scholarships

  • Oversight and Streamline the record-keeping for the Financial Aid documents including Legalized documents such as Loan Contracts, Surety agreements, Repayment Schedules etc.
  • Oversight and Streamline the record-keeping for the student finance documents and transactions including incoming payments, and external scholarship incoming funds.
  • Oversight in the yearly Financial Aid process including working with applicants, verification of Financial Aid forms, finalization the packages for the FA committee review.
  • Streamline the system of recording, keeping track, and follow-up of Receivable Ledger/Sales Ledger related to Preparatory Programme of Naryn and Khorog UCA Campuses and assist with Fee report.
  • Assist in streamlining the record keeping for the transactions made through the Central Administration office (CAO) for Naryn and Khorog Campuses.
  • Assist in compilation of UCA financial reports on periodic basis and in preparing monthly and periodic reports including Financial Aid and Student finance information.
  • Coordinate with the external and other relevant auditors for various audit assignments for the relevant functions.
  • Coordinate with the finance and admirative teams, academic staff of Naryn and Khorog Campuses on the student finance related tasks.
  • Any other relevant responsibilities and tasks assigned by its Supervisor.

Decision making on a level of field of responsibilities

Required Qualifications and Experience

  • Preferably a bachelor degree or any diploma in the field of Finance and Accounting from a reputed organization;
  • At least 5 years of professional working experience in a similar position or in an international working environment;
  • Fair command on written and spoken English and Russian;
  • Good command on computer (MS Office);
  • Good Interpersonal communication skills.

Candidates from the founding countries of UCA: Kyrgyzstan, Tajikistan, and Kazakhstan are encouraged to apply for the position.

How to Apply

Please send a cover letter, CV and contact information for three references to hr.recruitment@ucentralasia.org. Applications will be reviewed when received. Early applications are strongly encouraged. As your application e-mail subject, please write: “Assistant Manager Finance”.
 
Only shortlisted candidates will be contacted.